Please read and adhere to the following policies:
NO SMOKING. MERRILL HOUSE IS A NON-SMOKING FACILITY. NO SMOKING IS PERMITTED WITHIN ANY OF THE STRUCTURES ON THE PROPERTY. Smoking is permitted out-of-doors only – please extinguish properly and pickup and discard all cigarette butts – thank you.
PARKING: Parking is limited to driveways and is not permitted on lawns or fields without written permission from Rental Manager. Temporary parking in front of the Great Hall and long porch for loading and unloading only. Clear access to entrances must be maintained at all times for emergency vehicle access.
AMENITIES / CLEANING: The Merrill House will provide bed and bath linens for overnight guests. The house is professionally cleaned prior to arrival. Rentals will incur a cleaning fee, and may be charged for additional laundry, trash removal, and other services. Daily cleaning services are not included and can be arranged separately through Rental Manager. Renter agrees to leave the property broom-swept and as found upon arrival with household items put back where found on arrival and grounds clean and items put away, and all trash left bagged and in the provided containers in the designated trash area.
- To help you leave the kitchens as you find them we have created a Google photo album: Merrill House kitchen organization – Google Photos
- You can find flatware and utensils in the drawers by the refrigerators in both kitchens
- Generally, non-stick cookware is in the “New Kitchen” and stainless and cast iron cookware is in the “Middle House Kitchen”
- Please leave the kitchens organized as you find them – thank you!
- Do not move furniture or fixtures. Please leave everything where it came from when finished.
BATHROOM / SEPTIC: Bathrooms in the house are available for event and overnight guests; however, for parties over 30 guests, portable toilets (minimum 1 per 75 guests or any fraction thereof) are required to be provided by Renter. Please note that groups over 30 will stress the fresh water supply and septic, and that water and bathroom usage must be managed conservatively for satisfactory performance. Specifically, large groups should direct bathroom usage to the portable toilets as much as reasonably possible.
NO PETS. Service animals are welcome. Otherwise, because we are a registered historical home, we must limit pet accommodations. Pets are permitted only with written permission from Merrill House. Please observe all standard sanitary customs (no animals on the furniture, clean up your animal waste, etc). Additional fees and security deposit will be required.
NO FIREWORKS. Although fireworks are legal in Maine, the town of Andover prohibits use of fireworks without permit. Use of fireworks by renters without written permission and applicable permit will result in forfeiture of security deposit, separately from any fines or other penalties that may be assessed by the town.
USE OF PROPERTY AT OWN RISK. Merrill House Partners, LLC provides access to the property grounds, and to the facilities, collectively, the “Property”, to the Renter and their guests for their enjoyment within the agreed use. Renter and their guests agree to use the Property at their own risk. Merrill House waives responsibility for personal injury, loss or damage arising out of Renter or guests’ use of or presence on the Property, whether caused by the Renter, their guests, or third parties.
LIMITATION OF LIABILITY: The liability of Merrill House Partners LLC or its agents shall be limited to the amount of any rentals and deposits paid. In no event shall Merrill House Partners LLC or its agents be liable for consequential damages. Rates are subject to change without notice.
SECURITY DEPOSIT: A security deposit will be held separately against costs including but not limited to damages, breakage, excessive wear and tear or cleaning requirements, and use of the telephone. These costs are deducted from the amount of the deposit and the balance of the deposit will be returned within 30 days of departure. In the event that these costs exceed the amount of the deposit, the Rental Party will be the responsible party. Failure to adhere to the terms and conditions of this rental agreement may result in forfeiture of the security deposit at the discretion of Rental Manager.
RENTAL DEPOSITS & CANCELLATION POLICY: 25% of the base rental fee is required to confirm reservation. Balance of fees plus security deposit is due 60 days in advance of arrival. Rental deposit is refundable for cancellation prior to 60 days. Rental fees are not refundable if cancellation made within 60 days (security deposit will be refunded).
EVENT INSURANCE: Our property insurance requires that Renters for Weddings and special events obtain their own policy for at least $1 million in liability coverage, naming Merrill House Partners, LLC at 10 South Arm Rd, Andover ME as additional insured.
Thank you for your compliance with these policies.